Our wedding card
Days to go, what you’ve booked against your budget, what’s paid and due, who’s coming and how far along the checklist is, in five lines.
Notion Wedding Planner Template
Type your date and budget once, and every task gets a due date and every budget category its share.
$12 One-time paymentInstant access
Magnet Creative Recommended Creator on Notion
Our wedding
273 days to go · Saturday, July 31, 2027 · sample date
Budget: 17,200 booked of 30,000 · 12,800 left
Paid so far 6,600 · 3,900 due in the next 30 days
Guests: 16 coming · 5 haven’t replied · 3 can’t make it
Checklist: 1 to catch up on · 2 due this week · 13 of 60 done
Your tasks follow the usual 12-month timeline.
Up next
- Book a videographerCatch up
- Book the catererNov 3
- Reserve a hotel room blockNov 3
or pick your own date.
- Works on the free Notion plan
- Tasks dated from your wedding day
- Replan in one click when you fall behind
At a glance
- What it is
- A wedding planner in Notion: a 60-task checklist dated from your wedding day, a budget by category, your guest list with RSVPs and seating, and vendor payments.
- Who it’s for
- Couples planning their own wedding, together or one of you at a time. No Notion experience needed.
- Price
- $12, one payment. It’s yours to keep.
- Free Notion plan
- Yes, for both of you. Your partner needs a free Notion account to edit it with you.
- Time
- About five minutes to set up, then a few minutes whenever something changes.
Watch the 54-second tour
Your date, the checklist, a short engagement, the budget, guests, vendors and the wedding day, filmed in the real template.
What it does that most wedding planners don’t
Couples who review wedding templates love the simple ones. Their complaints: having to build their own timeline, and not finding where the budget goes. This one dates your checklist for you and asks for your total budget on the main page.
-
A checklist dated from your day
Type your wedding date and all 60 tasks get a due date. Change the date and every task moves with it.
-
Short engagement? It fits
Less than a year to go? The checklist fits into the time you have, and Replan from today catches you up if you fall behind.
-
A budget that splits itself
Type your total once. Each of the 12 categories gets its share from a Target % you can change, or from an exact amount.
-
Payments with due dates
Add each deposit and balance to its vendor. The main page shows what you owe in the next 30 days.
We set it up from a fresh copy, the way you’ll get it: cleared the sample, picked a date 150 days out, typed a budget, added a payment with + Payment and clicked Replan from today.
What’s inside
The main page shows your countdown, budget, payments, guests and checklist on one card, then what’s up next and which payments are due. Checklist, Budget, Guests, Vendors and Wedding day each have a page of their own.
Checklist
60 tasks, each with a due date and a short tip. To do puts what you’ve missed first, then this week, this month and later. There’s a Full list by phase and a calendar too.
Budget
12 categories with planned, booked and paid amounts and a bar for each. A note tells you when your plan adds up to more than your total.
Guests and seating
RSVP, meal, plus-one and table for every guest. The Seating tab has a column for each table, and you drag guests into place.
Vendors
A board from Researching to Booked. Each card shows what you’ve paid of the total and when the next payment is due.
Wedding day
Your day hour by hour, with who and where. Publish just this page and send the link to your wedding party and vendors.
Also in the template
-
Up next and Payments due
Your next tasks and the payments you still owe, soonest first, on the main page.
-
Plan together
Share it with your partner, rename Partner A and Partner B, and split tasks with Who.
-
Any currency
Amounts have no currency sign, so it works wherever you’re getting married.
-
Sample data
A couple nine months out shows how it works. One button clears their guests, vendors and payments and keeps your 60 tasks.
How to use it
-
Open Checklist and do what’s under Catch up and Due this week. Tick Done as you go.
-
When a guest answers, set their RSVP and Meal.
-
When you book a vendor, click + Payment for each deposit and the balance.
-
Check Paid when money goes out. Fallen behind? Click Replan from today.
Set it up in about five minutes
You do this once. It’s easiest on a computer.
-
Buy it on Etsy and download the Start here PDF. Open the template link in it and click the Duplicate icon (two small squares) at the top. A free Notion account is enough.
-
Open Start here and click the button to clear the sample. Your 60 tasks, budget categories and wedding day schedule stay.
-
On the main page, click Our wedding on the card. Type your wedding date and your total budget.
-
Open Checklist and start with To do. Fallen behind? Click Replan from today in the date row.
-
Click New on Guests for each person. In the Seating tab, drag each guest onto a table.
-
Add vendors as you talk to them. When you book one, open it and click + Payment for each deposit or payment.
No date yet? Pick a likely Saturday. Change it any time and every task moves with it.
Is it right for you?
A good fit if
- You want every wedding task dated for you, not a blank list.
- You’re keeping to a budget and want to see booked and paid at a glance.
- You’re tracking RSVPs, meals and tables for your own guest list.
- You’re planning with your partner and want one place you can both edit.
Look elsewhere if
- You want guests to RSVP online. You type their answers in yourself.
- You want a floor plan to print. Seating is a board of tables.
- You want a mood board or a wedding website. Neither is included.
- You plan weddings for clients. It’s made for one couple.
Questions
Does it work on the free Notion plan?
Yes, every part of it. If you plan together, your partner needs a free Notion account too.
What if our wedding is less than a year away?
The checklist fits into the time you have. With four months or more to go, the last two months stay as they are. Under three months? Mail your invitations right away.
What if it’s more than a year away?
Start with the first five tasks. Everything else keeps its usual time and moves closer as the day gets near.
Can we plan it together?
Yes. Click Share, type your partner’s email and choose Can edit. Then rename Partner A and Partner B to your names.
Does it work in my currency?
Yes. Amounts have no currency sign, so they work for any currency.
Can I use it on my phone?
Yes. Setup is easiest on a computer. On a phone, ticking off a task or setting an RSVP takes a tap or two.
Where does the template go after I pay?
You download a Start here PDF from Etsy with the template link. Open the link and click the Duplicate icon at the top of the page, and the copy is yours to keep and change.
What if I get stuck?
Email us at hello@magnetcreativestudio.com with the template name and what you see, and we’ll help you get it working.
For power users
How it’s built, if you like to change things.
The databases
| Database | What it holds |
|---|---|
| Our wedding | Your wedding date, total budget and plan start. It adds everything up for the card on the main page. |
| Tasks | Done, Days before, Set date, Who and Tip, with Due, When and Phase. |
| Budget | Target % and Exact amount for each category, with Planned, Booked, Paid, Left and Status. |
| Payments | Amount, Due date, Paid, Vendor and Category, with a status like Due in 12 days. |
| Vendors | Status, Quote, Contact, Phone, Email, Website and Contract, with what you’ve paid and what’s left. |
| Guests | RSVP, Meal, Plus-one, Side, Group, Events, Table, Diet notes, Gift and thank-you notes. |
| Day-of timeline | Time, What, Who, Where and Notes, sorted by time. |
How it works inside
- Due
- Your wedding day minus the task’s Days before. A Set date replaces it.
- Short engagements
- With less than a year to go, the timeline fits into your days. The last 60 days, or half your time if it’s short, stay as they are.
- Replan from today
- Spreads your open tasks from today to the wedding.
- Planned
- Total budget times the category’s Target %, or the Exact amount you typed.
- Summary
- The five lines on the Our wedding card.
- Clear sample data
- Clears the sample couple’s guests, vendors and payments, and their ticked tasks.
Plan the whole wedding from one page
Pay once, clear the sample and type your date.
