Click + Expense to add what you spent.
Trip cards
Each coming trip with its cover and the card: days to go, budget used and left, per person cost, bookings, packing and before you go.
Notion Travel Planner Template
Plan each day, keep your bookings and budget with it, and see who owes who when you travel with others.
$9 One-time paymentInstant access
Magnet Creative Recommended Creator on Notion
Lisbon getaway
In 14 days · Sat, Nov 14 to Wed, Nov 18 · sample dates
Budget: 1,478 of 2,400 used · 922 left · 739 per person
Bookings: 5 booked · 1 to book, about 45 · 550 to pay later
Packing: 6 of 29 packed
Before you go: 1 to do this week · 4 of 10 done
Who paid Sam owes Alex 147
or tick Personal.
- Works on the free Notion plan
- Each trip on one card
- Splits costs between travelers
At a glance
- What it is
- A travel planner in Notion: each trip with its day-by-day plan, bookings, budget, packing list and the things to do before you go.
- Who it’s for
- Anyone planning a trip, alone, as a couple or with friends. No Notion experience needed.
- Price
- $9, one payment. It’s yours to keep.
- Free Notion plan
- Yes. Whoever you travel with can edit it with a free account.
- Time
- About five minutes to set up, then a minute whenever you book or spend something.
Watch the 52-second tour
A trip, its day-by-day plan, bookings, the budget with who paid, packing and what’s next, filmed in the real template.
What it does that most travel planners don’t
Travelers who review trip templates want a simple front page, a plan for each day next to the budget, and one place where everything they type shows up. This one opens on your trips, and each trip holds the rest.
-
Each trip on one card
Days to go, budget left, what’s booked and what isn’t, packing and the tasks before you leave, in five lines.
-
Who owes who, worked out
Pick who paid for each cost. With two or more travelers, the trip shows each person’s share and who owes who.
-
Plans that move with your dates
Plans sit on Day 1, Day 2 and so on. Change the trip dates and every day’s date follows.
-
A packing list in one click
+ Starter list fills in a packing list and before you go tasks with dates, like checking your passport.
We set it up from a fresh copy, the way you’ll get it: cleared the sample, added a trip with two travelers, booked a flight, added a starter list and split a few expenses.
What’s inside
The home page shows your next trips as cards, then bookings for the next 60 days and what’s left to do before you go. Trips, Itinerary, Bookings, Budget and Packing each have a page of their own.
Day-by-day itinerary
Plans grouped by day, with the date, time, type, area, an Open in Maps link and the confirmation from the booking. A plan without a day is saved as an idea.
Bookings
Flights, stays and tickets with their dates, confirmation numbers, cost and whether they’re paid. To book ones count as estimates until you book.
Budget and who paid
Each trip’s budget with what’s used and left, then every expense with its day, category and who paid. Check Personal and it stays out of the split.
Packing list
Each trip’s packing list sorted by category, with a count for things like socks, and the before you go tasks with their due dates.
Trips
Your trips sorted into Coming up, Dream trips and Past trips. Leave the dates empty and a trip stays a dream, with the ideas you’ve saved and a rough budget on its card.
Also in the template
-
Any currency
Type a price in the local currency and set the trip’s rate once. Amounts have no currency sign.
-
Passports
Renew soon shows when a traveler’s passport expires within six months.
-
On the go
Coming up in Itinerary starts with today’s plans. Turn on offline in the Notion app before you fly.
-
Sample data
A city break, a road trip, a past trip and a dream trip show how it works. One button clears them.
How to use it
-
When you book something, add it under Bookings on your trip with the confirmation number.
-
Put plans on a Day, or leave the day empty to save them as ideas.
-
Click + Expense when you spend, and pick who paid.
-
Before you leave, tick off Before you go and your packing list.
Set it up in about five minutes
You do this once. It’s easiest on a computer.
-
Buy it on Etsy and download the Start here PDF. Open the template link in it and click the Duplicate icon (two small squares) at the top. A free Notion account is enough.
-
Open Start here and click the button to clear the sample trips and travelers.
-
On the home page, click + Trip, name it and pick your dates. Type your budget and pick who’s going.
-
Open your trip. Add bookings, then plans under Itinerary with a day and a time.
-
Click + Starter list at the top of your trip for a packing list and before you go tasks.
-
Click + Expense whenever you spend. Pick who paid, and check Personal if it isn’t shared.
No dates yet? Leave them empty and the trip waits in Dream trips.
Is it right for you?
A good fit if
- You want each day’s plan, bookings and budget for a trip in one place.
- You travel with others and split the costs.
- You take a few trips a year and like to see what’s coming up.
- You pack from a list and want reminders like checking your passport.
Look elsewhere if
- You want your plans on a map. Each plan has an Open in Maps link instead.
- You want flight prices or bookings made for you. You add what you book.
- You plan trips for clients. It’s made for you and the people you travel with.
- Your trip is longer than three weeks and you don’t want to add days. Day 22 and on take one extra step.
Questions
Does it work on the free Notion plan?
Yes, all of it. Tickets and PDFs you attach to a booking can be up to 5 MB each on the free plan.
How does it split costs?
Pick who paid for each booking and expense. The trip adds up what everyone paid, works out each person’s share and shows who owes who. Personal costs stay out of the split.
Can I plan a trip with friends?
Yes. Click Share on the Travel Planner page and invite them with Can edit. They need a free Notion account. Sharing it shares every trip, so keep passport scans somewhere else.
Does it work in my currency?
Yes. Amounts have no currency sign. Paying abroad? Type the Local price and set the trip’s Rate once.
What if my dates change?
Change the trip dates and your plans move with them, because they sit on days. Bookings keep their own dates, so check those.
Can I use it on my phone while traveling?
Yes. Add Travel Planner to your Favorites. No data abroad? Turn on Available offline for your trip in the Notion app before you leave.
Where does the template go after I pay?
You download a Start here PDF from Etsy with the template link. Open the link and click the Duplicate icon at the top of the page, and the copy is yours to keep and change.
What if I get stuck?
Email us at hello@magnetcreativestudio.com with the template name and what you see, and we’ll help you get it working.
For power users
How it’s built, if you like to change things.
The databases
| Database | What it holds |
|---|---|
| Trips | Trip dates, Where, Travelers, Budget, Rate and Type, with the Card, Who paid, Stage and buttons for + Starter list and + Expense. |
| Itinerary | Day, Time, Type, Area, Notes and a linked booking, with the day’s date and an Open in Maps link. |
| Bookings | Status, Dates, Confirmation, Price or Local price, Paid, Paid by, Personal, File and Link. |
| Expenses | Price or Local price, Category, Paid by, Personal and the day it happened. |
| Packing | Packing list and Before you go items with Category, How many and a due date. |
| Travelers | Names, passport expiry with a Renew soon flag, and documents. |
How it works inside
- Card
- The five lines on each trip, which change as the trip goes from coming up to past.
- Who paid
- Each traveler’s payments minus their share of everything that isn’t Personal.
- Stage
- Dream trip, Coming up, Traveling now or Past trip, from the dates.
- Day label
- Day 1 · Sat, Nov 7 from the trip’s start, or Idea for a plan without a day.
- Cost
- Price, or Local price divided by the trip’s rate.
- Clear sample data
- Hides the sample trips with their bookings, plans, expenses and packing, and the sample travelers.
Every trip, ready before you leave
Pay once, clear the sample and add your next trip.
