Notion Home Renovation Planner Template

Plan every project, see your spending against the budget and compare contractor quotes in one place.

$17 One-time paymentInstant access

Buy on Etsy

Magnet Creative Recommended Creator on Notion

Made for Notion
The top of the Notion home renovation planner main page with its cover, icon and title
The budget table with each project’s budget, spent, left, used, accepted quote and still to buy

Kitchen remodel

In progress

$11,745 of $18,000

65%

9 of 21 tasks done

Oct 7 → Nov 26

Recent spending

New costs show up here.

Cabinet hardware $260.00 Oct 28

Paint and primer $180.00 Oct 27

Sink and faucet $690.00 Oct 26

  • Works on the free Notion plan
  • Spent against budget on every project
  • Contractor quotes compared side by side

At a glance

What it is
A renovation planner in Notion: each project with its budget and what you’ve spent, tasks by phase, contractor quotes side by side, a shopping list and a ready checklist.
Who it’s for
Anyone planning a remodel, a room refresh or a run of DIY jobs, with a contractor or on their own. No Notion experience needed.
Price
$17, one payment, no subscription. It’s yours to keep.
Free Notion plan
Yes, all of it.
Time
About five minutes to set up, then a few seconds for each cost or quote.

Watch the 46-second tour

The budget, tasks, quotes, shopping list and checklist, filmed in the real template.

Cover of the 46 second video tour of Home Renovation Planner for Notion

What it does that most renovation templates don’t

We looked at 27 renovation templates in Notion and read their reviews. Most are free and cover tasks and notes. Few weigh what you spend against your budget, line up contractor quotes or come with a checklist, so this one is built around those three.

  • Spending against the budget

    Every cost you log fills the project’s bar. Go past the budget and the line under its name turns red and says so.

  • Quotes side by side

    Each quote sits under its project, cheapest first. The one you accept shows next to what’s left in the budget.

  • A checklist for any remodel

    Step by step from the first quote to the final walk-through, plus a room by room list for kitchens, bathrooms, living areas and outside.

  • Tasks by phase

    Plan, demo, rough-in, install, finish and punch list. The main page shows what’s overdue or due this week.

We set it up from a fresh copy, the way you’ll get it: cleared the sample house and checked every section was empty, added a cost with + Add expense, then brought the whole sample back.

What’s inside

The main page has your project cards, what’s due this week, the budget table, quotes to compare, the shopping list and recent spending. Projects, Tasks, Budget, Quotes, Contractors, the Shopping list, Ideas, Documents and the Checklist each have a page of their own.

Project pages

Status, the budget line, how much is used, tasks done and the dates at the top. Below are the project’s tasks, costs, quotes and materials, in tables you can add to.

The Kitchen remodel page with its status, budget line, used bar, tasks done and its tasks

Quotes

Every quote with its contractor, amount, status and what’s included, grouped by project with the cheapest first. Set the one you pick to Accepted.

Quotes grouped by project, each with its contractor, amount, status and what’s included

Tasks by phase

A board with a column for each phase, from Plan to Punch list. Each card shows its project, when it’s due and its status.

The tasks board by phase, with Plan, Demo, Rough-in and Install cards showing each project and when it’s due

Shopping list

Materials with the quantity, price, store and finish. Anything still to buy or on order shows here with a total.

The shopping list with materials to buy or on order, their quantity, total and store

Ideas

Paint colors, tile, flooring and fixtures with a photo or a link. Tick Chosen once you decide.

The ideas board with two paint colors and two tiles, each with its project and Chosen box

Checklist

Every step of a remodel by phase, from writing down what you want to change to the final walk-through. Copy it for each project, or turn the steps you need into tasks.

The renovation checklist with the Plan and Before work starts steps

Also in the template

  • Contractors

    Trade, phone, email and a rating, with what you’ve paid each one and their accepted quotes.

  • Documents

    Permits, contracts, warranties and manuals, each with its expiry date.

  • Photos

    Before and after photos on each project.

  • Sample house

    Five sample projects, with a kitchen remodel halfway through, show how it works. One button clears them, and another brings them back.

How to use it

  1. Paid for something? Click + Add expense, pick the project and type the amount.

  2. Check This week on the main page for tasks that are due or overdue.

  3. When a quote comes in, add it with + Add quote and compare it with the others.

  4. Before a trip to the store, open the Shopping list.

Set it up in about five minutes

You do this once. It’s easiest on a computer.

  1. Buy it on Etsy and download the Start here PDF. Open the template link in it and click the Duplicate icon (two small squares) at the top. A free Notion account is enough.

  2. Open Start here and click the button to clear the sample house, so you start with an empty planner.

  3. In Projects, click New. Add a name, an area, a budget and your dates (turn on End date in the date picker).

    Budget and Dates marked on the Kitchen remodel project page

  4. Open the project and add its tasks, each with a phase, a status and a due date.

    The Phase column marked in a project’s tasks

  5. Each time you pay, click + Add expense, pick the project and fill in the amount. Tick Paid once it’s settled.

    The + Add expense button marked on the main page

  6. Add each quote in Quotes with the contractor and the amount, then set the one you pick to Accepted.

    The Status column marked on the kitchen’s three quotes, cheapest first: two Accepted and one Declined

Paying a deposit or adding a change order? Start here shows how to log both.

Is it right for you?

A good fit if

  • You’re planning a remodel or a few room projects and want the money in one place.
  • You’re getting quotes from contractors and want to compare them.
  • You do some jobs yourself and hire out others.
  • You’ve been keeping it all in a spreadsheet and want something easier.

Look elsewhere if

  • You want costs pulled in from your bank or receipts. You type each one in.
  • You run a building business and need bids, clients and invoices. It’s made for your own home.
  • You want to draw floor plans. You can attach plans as files or photos.

Questions

Does it work on the free Notion plan?

Yes, all of it. Each file you upload can be up to 5 MB, so for a large PDF or photo, paste a link instead.

Does Spent include costs I haven’t paid yet?

Yes. Spent counts every cost you log for a project, paid or not, so the bar shows what you’ve committed to. Tick Paid to see what’s settled.

How do I log a deposit or a change order?

Log each payment as a cost with the contractor picked, so it counts in what you’ve paid them. Add a change order as another accepted quote.

Can I use my own currency?

Amounts are in US dollars. To switch, change the number format of the money fields and the $ sign in the Budget line formula on Projects. Start here has the steps.

Can I use it on my phone?

Yes. In the Notion app, tap + Add expense on the main page to log a cost at the store, and add a photo of the receipt.

Where does the template go after I pay?

You download a Start here PDF from Etsy with the template link. Open the link and click the Duplicate icon at the top of the page, and the copy is yours to keep and change.

What if I get stuck?

Email us at hello@magnetcreativestudio.com with the template name and what you see, and we’ll help you get it working.

For power users

How it’s built, if you like to change things.

The databases

DatabaseWhat it holds
Projects Area, Status, Who does it, Budget, Dates, Photos and Notes, with Spent, Left, Used, Budget line, Progress, Tasks line, Accepted quote and Still to buy.
Tasks Project, Phase, Status, Due, Contractor and Notes, with When.
Expenses Project, Type, Amount, Date, Paid, Paid to, Contractor and Receipt.
Quotes Project, Contractor, Amount, Status, Received, What’s included and File.
Materials Project, Status, Qty, Unit price, Store, Color or finish and Link, with Total.
Contractors, Ideas, Documents Trade, Phone, Email and Rating with Paid so far; Type, Image, Link and Chosen; Type, File and Expires.

How it works inside

Budget line
Spent of Budget, like $11,745 of $18,000. Past the budget it turns red and adds “over budget”.
Left
Budget minus Spent. It doesn’t take off the rest of an accepted quote or the shopping list, so the Budget table shows those next to it.
Used
Spent divided by Budget, shown as a bar on the project card.
Still to buy
The total of the project’s materials set to To buy or Ordered.
When
Done in green, Overdue with the days in red, Today, Tomorrow or In N days.
Clear sample data
Hides the sample projects, tasks, costs, quotes, materials, ideas, documents and contractors. A button at the bottom of Start here brings them back.

Know where every dollar of your remodel goes

Pay once, clear the sample house and add your first project.

$17 One-time paymentInstant access

Buy on Etsy
  • Works on the free Notion plan
Five project cards, each with its status, spending against the budget, a used bar, tasks done and dates