Next guests
Who’s arriving, who’s staying and which places need a clean, on a board from Booked to Staying and Turnover.
Notion Airbnb Template
Send guests a welcome book, keep every stay from booking to turnover on one board and see what each month paid.
$12 One-time paymentInstant access
Magnet Creative Recommended Creator on Notion
Marcus T.
On Next guests under Turnover, until the place is clean.
Turnover checklist
or tick a task yourself.
- Works on the free Notion plan
- A welcome book for your guests
- Guest messages and turnover checklist
At a glance
- What it is
- An Airbnb host planner in Notion: a welcome book for each place, bookings with ready guest messages and a turnover checklist, and payouts and costs by month.
- Who it’s for
- Hosts with one to a few places on Airbnb, Vrbo, Booking.com or their own site. No Notion experience needed.
- Price
- $12, one payment. It’s yours to keep.
- Free Notion plan
- Yes, all of it, including sharing a welcome book with guests.
- Time
- About five minutes to set up, then about a minute for each booking.
Watch the 42-second tour
Next guests, a welcome book, a booking with its messages and checklist, and the money, filmed in the real template.
What it does that most Airbnb templates in Notion don’t
Most of a host’s week is the same few jobs: answering guests, getting the place clean between stays and keeping an eye on payouts. This planner puts those on one page, and the welcome book your guests read lives right next to them.
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A welcome book guests can open
Publish one page and send the link. Guests read it on their phone, and the rest of your planner stays private.
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Guest messages, ready to copy
Every booking has five: after they book, 3 days before, check-in morning, checkout morning and after they leave.
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A turnover checklist per stay
Ten tasks, from stripping the beds to changing the door code, ticked off right inside the booking.
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Payouts add up by month
Payouts land in Money on their own, by the month of checkout, next to what you spent.
We set it up from a fresh copy, the way you’ll get it: duplicated it from the published page, cleared the sample bookings and expenses, and brought them back.
What’s inside
The home page opens with Next guests, then Welcome books, Money and All bookings. Start here sits at the top, and the databases on a page of their own at the bottom.
A welcome book for each place
Check-in and checkout times on top, then everything a guest asks about, from the Wi-Fi password and the lockbox to quiet hours, the hot tub and your favorite coffee.
Easy to read on a phone
Guests open the link without a Notion account, and the page fits a small screen.
Inside a booking
Place, dates, nights, platform, guests and payout at the top, then the guest messages, the turnover checklist and notes.
Guest messages, ready to copy
Open a message, fill in the parts in [brackets] and paste it into the Airbnb app.
Expenses by month
Cleaners, supplies, repairs and bills for each place, with the month’s total at the bottom.
Also in the template
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Every stay on a calendar
All bookings shows the month at a glance, with the full list of past guests in the next tab.
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Welcome book cards
Each place shows as a card with its photo, check-in and checkout times.
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Two sample places
Juniper Cabin and Harbor Loft come with full welcome books, 8 bookings and 8 expenses, so you can borrow the wording.
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Clear and bring back
One button hides the sample bookings and expenses, another brings them back.
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A Start here page
Six short steps in your copy, with pictures of where to click.
How to use it for each stay
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When a booking comes in, click New under Next guests.
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Copy the ready message for each step of the stay.
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Drag the card from Booked to Staying to Turnover.
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Tick off the checklist, then set Status to Done.
Set it up in about five minutes
You do this once. It’s easiest on a computer.
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Buy it on Etsy and download the Start here PDF. Open the template link in it and click the Duplicate icon (two small squares) at the top. A free Notion account is enough.
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Rename Airbnb Host Planner, for example to your hosting business, and pick your own icon.
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On Start here, click the button that clears the sample bookings and expenses. Anything you add yourself stays.
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Under Welcome books, click New and replace the text in [brackets] with your own.
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Open your welcome book, click Share, then Publish, and copy the link for your guests.
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Under Next guests, click New and fill in the guest, place, dates, platform and payout.
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Add each cost with New under Expenses.
Keep door codes out of the welcome book. Send them in a message on check-in day.
Is it right for you?
A good fit if
- You host one to a few places on Airbnb, Vrbo, Booking.com or directly.
- You want a welcome book without paying for a guidebook app.
- You clean yourself or work with a cleaner and want a checklist for every stay.
- You want to see what each month paid and cost.
Look elsewhere if
- You want bookings to sync from Airbnb or Vrbo. You add each one, which takes about a minute.
- You need automatic guest messages. You copy and paste them yourself.
- You manage dozens of units with a team. This is made for hosts who run things themselves.
Questions
Does it sync with Airbnb?
No. You add each booking yourself, which takes about a minute. The guest messages are ready to copy into the Airbnb app.
Will guests see my bookings or payouts?
No. Only the welcome book goes online when you publish it. Everything else in your planner stays private.
Does it work on the free Notion plan?
Yes, all of it, including publishing a welcome book for guests.
I have more than one place. Does that work?
Yes. Make one welcome book for each place, and pick the place on each booking and expense.
Is it made by Airbnb?
No. It’s an independent template, not affiliated with or endorsed by Airbnb. Airbnb is a trademark of Airbnb, Inc.
Where does the template go after I pay?
You download a Start here PDF from Etsy with the template link. Open the link and click the Duplicate icon at the top of the page, and the copy is yours to keep and change.
What if I get stuck?
Email us at hello@magnetcreativestudio.com with the template name and what you see, and we’ll help you get it working.
For power users
How it’s built, if you like to change things.
The databases
| Database | What it holds |
|---|---|
| Properties | Name, Check-in, Checkout and Sleeps. Each row’s page is that place’s welcome book, made from the New welcome book template. |
| Bookings | Guest, Property, Check-in, Check-out, Nights, Platform (Airbnb, Vrbo, Booking.com, Direct), Guests, Payout, Status (Booked, Staying, Turnover, Done) and Notes. |
| Expenses | Item, Property, Date, Category (Cleaning, Supplies, Repairs, Utilities, Platform fees, Other) and Amount. |
How it works inside
- Next guests
- A board of Bookings by Status that hides Done, so finished stays leave it but stay in All bookings and Money.
- Money
- Payouts and Expenses grouped by month, with each month’s total at the bottom.
- Clear sample data
- Hides the sample bookings and expenses. The two sample welcome books stay so you can borrow their wording.
Run every stay from one page
Pay once, make your welcome book and add your next guests.
